Your Digital Information & Records Management Partner
docuForce
A simple and convenient solution for converting paper processes into electronic forms
docuForce allows you to exchange documents within the organization and with your clients, suppliers and partners completely in electronic form. By supporting various types of electronic signatures, the system allows you to create legally significant documents without the need for duplication on paper.
Capabilities
The flow of paper documents is a major challenge for companies. Working with them is associated with the costs of sending, retrieving information, and subsequent storage. In addition to direct costs, there are many hidden documents associated with the loss of documents or their restoration.
Simple sending of any
types of documents
The system provides the platform where companies participating in the process can create and exchange documents.
Multiple Participants One Entry Point
The system provides a single interface accessible from anywhere in the world via computers or mobile devices.
Any types of documents
Documents can be of any type; structured, unstructured, formalized according to legal requirements
Give legal meaning to an electronic document
with the help of electronic signatures
Built-in tools for making advanced digital signature, which opens up a large number of new and innovative opportunities for creating legally significant documents.
Advanced digital signature guarantees:
Integrity of the document
Full audit trail and activity notification for documents you signed.
The exact date and time of signing the document
The event time is recorded by an accredited third party.
Identifying people
Who signed the electronic document.
Simple, intuitive work in the system:
Step 1.
Create a document by uploading files, or create using predefined templates.
Step 2.
Sign the document with a digital signature and send the document to a colleague inside the organization or to an external counterparty.
Too many employees and there is no possibility to order a digital signature for each employee?
Create your CA in the cloud and issue certificates yourself.
10 Minutes of training and your employee can independently issue certificates to users.
You can sign many types of documents without duplicating on paper, for example internal, HR documents, orders, advance reports.
Functionality
docuForce allows you to consolidate and effectively organize the processing of various flows of documents: on paper, electronic documents, eMail and outer systems. No need for expensive off the shelf or click-charge/per page charge scanning software, recognition of documents, implementation of complex ECM or BPM systems, support of integration. All processes are set up in the shortest possible time.
Single point of processing and storage of electronic and paper documents
We support any document formats from scanned paper documents, formalized XML according to regulations and SARS requirements, unstructured PDF, and other common formats
Tools for creating various automatic scripts for document processing, their automatic verification, validation according to the rules
Simple functionality of document processing route constructors allows even unqualified users to customize processes.
Easy customization of document types according to the requirements of the organization
Create your document templates, customize the required list of document information fields, by simple settings available to users.
Built-in support for various
types of digital signatures
Simple or Basic electronic signature (SES), Advanced electronic or digital signature (AES), Qualified advanced electronic or digital signature (QES). Signing without authorization in the system by using SMS in mobile devices.
Connect the SmartScan system and scans of paper documents can be sent for processing or in a single archive of electronic and scans of paper documents.
When connected to the cloud-based SmartScan document scanning and recognition system, you can work with documents without using their paper copies. There is no more need to run and coordinate paper documents, instead work only with the electronic copies.
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functionality
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A wide range of integration capabilities
All system functionality is available via REST API
We implement hybrid solutions that combine collection, processing and storage.
Our Solutions
Digital
Document Management
Electronic
Archive
Off-site
Storage
Process
Automation